Changing Received Purchase Orders

A previously received purchase order can be changed up until the time it is completed in Completing Purchase Orders.

1. When you first enter the Receiving Purchase Order option a Select A Way To Locate The Purchase Order window will appear with the following options:

• FIND by Number – Select this option to enter the purchase order number to receive.
• FIND by Vendor – Select this option to find the purchase order based on the vendor ID. A selection box of all purchase orders that have not been completed for the selected vendor will display. Scroll to select the purchase order to receive. See the SELECTION BOX display below.

If you are uncertain of the vendor code, see Navigating Net•Yield - Selecting a Vendor ID Code.

• FIND by Buyer – Select this option to find the purchase order to receive based on the buyer assigned to the purchase order. A selection box of all purchase orders that have not been completed for the selected buyer will display. Scroll to select the purchase order to receive. See the SELECTION BOX display below.

If you are uncertain of the buyer code, see Navigating Net•Yield - Selecting a Buyer ID Code.

• SELECTION BOX – Select this option to display a list of all purchase orders that have not been completed. Scroll to select the purchase order you want to receive.

Select the previously received purchase order to change. Command options will appear:

• Receive – Select Receive to receive the line items on the purchase order.
• Info – Select Info to view or change the item info assigned to each purchase order line item.
• Header – Select Header to change the location, fishing vessel trip information, received date, or FOB in the purchase order header.
• Text – Select Text to enter a message for a specific purchase order line item.
• Add – Select Add to add an item or message to the purchase order.
• Next Page (N) /1st Page (F)- these options will appear if the number of lines on the purchase order exceed the number of lines on the screen . Each screen can hold 17 purchase order lines. Select Next Page to move to the Next Page/ Screen. Select 1st Page to return back to the 1st Page/Screen.
• Print – Select Print to print the purchase order without entering any information in the receiving purchase order screen.
• Update – Select Update to save the entries made in receiving purchase orders.
• Exit – Select Exit to exit without saving any entries made on the purchase order.

To change the quantity to inventory, select Receive and then select the appropriate line. The quantity can be changed as long as the quantity to inventory (Qty to Inv) is not less than any commitments made on any sales order, open and completed planned transfer, inventory transfer, or open and completed work orders. If the quantity entered is less than the total of all commitments for the PO line, the following warning will appear "UPDATE DISALLOWED: Item name , lot number , quantity committed , UOM, Required !!! Space Bar to Continue". The amount committed must be received, or the commitment changed. Use the Committed Inventory Inquiry to determine which transaction are committing the inventory change the lots assigned to the transaction.

Select C to Change the Item Info attributes:

• The COOL Identity cannot be changed if the COOL control level is set to strict and the item has a default COOL Identity.
• The lot number cannot be changed if there are commitments on the lot
• Enter/ Change the remaining Item Info attributes for the item.

For more information on Receiving Purchase Orders see Receiving Purchase Orders.

Security Required : Purchasing - Receiving Purchases